ACCOUNTS PAYABLE RECOVERY AUDIT PROCESS | Bottom Line Concepts
Bottom Line Concepts approaches the accounts payable audit process in phases, starting with categories that typically yield stronger returns, thus creating a foundation for successful audit performance of additional audit categories.
Statement Review Statements are requested from vendors/suppliers/landlords periodically depending upon spend and vendor/supplier knowledge.
With our programs and experience, we review our Client’s vendor/ supplier accounts receivable records and identify overpayments, duplicate payments, payments to the wrong vendor/supplier, returns, credit memos and other sources of open credits.
Bottom Line Concepts will work directly with the Client suppliers and will typically get confirmation that the recovery is agreed upon. This information is submitted to the Accounts Payables team, and the credit is entered into the system and netted against the next payment to that vendor. In some cases where the vendors are no longer active, or seasonal, the recovery is made in the form of a check being sent directly from the vendor.
Accounts Payable Review Depending on the level of detail in the dataset, we will customize our A/P Reviews to include but not be limited to:
Duplicate Payment Review – We typically create a minimum of at least 10 variations of reports to identify all possibility of a Duplicate Payment according. This review also identifies payments made in error to the wrong vendor/supplier.
Pricing and Overpayment Review – We review and identify patterns and anomalies to identify pricing and overpayment issues. We have found that our clients may have more than one buyer purchasing the same item from the same vendor/supplier at two different prices, or an order is placed for a specific price and scheduled to be delivered before a price increase but the vendor/supplier fails to deliver prior to the price increase, resulting in the order to be received at the high price.
Incorrect Currency Conversions – With many products coming in from various countries, we ensure that our clients were charged/paid the correct currency for their product.
Adjustment Errors – May include missed allowances such as a damage allowance, term discounts, rebates, deposits, advertising and price breaks