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Consider miscellaneous travel charges

Some things that company owners and managers often overlook are the miscellaneous travel expenses that come as a price of convenience. For example, WiFi on the plane, in-flight meals, or hotel buffet breakfasts can be a costly addition in your corporate travel. 

 It is important to consider these 'surprise' travel expenses and ask your staff if they would really need it. Otherwise, it is best to cross it off your budget allocation list.

 Aside from those previously mentioned, some common ‘hidden’ travel charges include the following:

 Checked baggage fees: Some airlines have a free checked baggage promo limited to 1-2 bags. However, these expenses may incur if you go above the limit. Make sure to remind your employees that checked baggage must be only within the free limit to avoid this expense.

Airline seat selection: If you feel like sitting beside your whole team isn’t necessary for the trip, then you can choose to opt out of this feature. Some airlines will charge as much as $80 just to have a customized seat plan. Skip this if you would rather spend on other things such as in-flight WiFi, or a better accommodation.

Taxes: There are some travel deals with all-inclusive fees. However, some offers may seem like a good deal until you discover that tax isn’t included yet. Thus, you need to set an allowance for possible taxes on lodging, food, and transportation.

Resort or environmental fees: In some countries or natural preserve locations, the government imposes fees for visitors to help in the maintenance. These fees are usually charged per person. Although relatively cheap for the most part, it can be a significant amount if you’re traveling as a big group.

Car rental insurance: Public transportation may be out of the picture in your corporate travel, but car rental is something you would consider. Do not forget that there may be car rental insurance charges which are mandatory for some companies. Explore your options on the car rental service that could lower the cost of this insurance.