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Have a stringent trip approval process

Published September 18th, 2019 by Bottomlineadmin

Have a stringent trip approval process

Some companies end up losing money on corporate travel because of verbal agreements without details about a trip. To avoid this problem, you must have a stringent trip approval process. This can help increase your corporate travel savings. When everything is put on paper and you can see each detail of the trip, every dollar is accounted for which can help you on your budget.

 Here are some things to be clear on when deciding to approve a corporate travel event:

 Purpose of the travel: First and foremost, you must consider the purpose of the travel. It could be either for the company’s growth or the wellness of your employees. When presenting a proposal, the parties involved must make sure that the objectives of the travel event is clearly stated.

Budget: The budget can be presented clearly through the use of a table with itemized expenses and total amount. To also have a clearer picture of the budget, you can also ask how much the budget would cost per person. You company travel policies will serve as a guide to help employees work on an itinerary within your budget range.

Event date: Event dates are also essential to make sure that they don’t stand in conflict with other plans within your schedule. If you must be a participant in the corporate travel, this can help you plan in advance for a schedule.

Venue: The venue is also something crucial for the logistics of your corporate travel. It will affect the budget, means of travel, as well as you and your employee’s overall experience. 

 Additionally, it also helps for employees to sign a waiver on the liabilities in case an accident or any other personal damage happens during this corporate travel. The proposal along with the waiver must be signed by them and by the administration to determine an approval. Although your employees have their health insurance, it can also protect your business from unforeseen circumstances.


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